Workforce Engagement Management

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  • 1.  Adherence, conformance, and shrinkage for agents who do not give notice of an absence

    Posted 11-19-2024 19:19

    I wanted to get input as to how other organizations report on agents' adherence/conformance who no show for their shifts in their contact center using the WFM tools in Genesys.

    Our agents are expected to notify us if they are going to be tardy or are not going to be able to make it in.
    For this typical scenario regular time off codes work fine here for reporting purposes.
    It shows as an unplanned shrinkage activity and as far as adherence/conformance it shows nothing (no negative or positive per management unit settings).

    My issue is that because the category level is set to ignore adherence for time off codes, I can't record the "no show" under a time off code and have it also impact adherence/conformance.
    My organization typically cares about conformance and shrinkage calculations.

    I could create an On Queue or Off Queue Code instead but those would impact Genesys's calculations as well.
    For an On Queue code, the impact is to actual shrinkage in that it becomes uncategorized as part of "unavailable".
    For an Off Queue code, the impact is that it isn't part of the conformance denominator.

    Is my only real option here to pick what I want calculated correctly in Genesys and do the rest via extracted data?
    We are extracting the data already for a monthly scorecard, but I would have preferred to be able to show agents an accurate number as the month progresses and also validate our calculation.


    #Configuration
    #WorkforceManagement
    #Monitoring/Adherence

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    Aloke Aggarwal
    Analyst
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  • 2.  RE: Adherence, conformance, and shrinkage for agents who do not give notice of an absence

    Posted 11-20-2024 03:17

    We opted to set this up as an Unavailable code. As we are only applying it at the time or retrospectively, it isn't impacting any elements of shift or activity generation and still shows as out of adherence. You can export the schedules and filter to activity to report on it. 



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    Heather Henderson
    tbc
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  • 3.  RE: Adherence, conformance, and shrinkage for agents who do not give notice of an absence

    Posted 11-20-2024 09:11

    We actually do categorize the NCNS in the Time Off bucket.  It is Unplanned Time Off, just like calling in sick or leaving early.  It is an attendance issues, not a SCA issue.  They are absent.  They just didn't tell us. Once we code it as NCNS, we do not want them to show as out of adherence.  We are no longer looking for them.  We know they are/were either not here.  We don't want to hit agents twice for the same offense.



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    Gina Palmer
    Manager, Workforce Management
    Papa, Inc.
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  • 4.  RE: Adherence, conformance, and shrinkage for agents who do not give notice of an absence

    Posted 11-21-2024 08:52

    Gina - This is exactly how we manage our late arrivals, early departures, call-offs, and NCNS (no call, no show). Everything goes under time off but unplanned.



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    Garrett Gardner
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  • 5.  RE: Adherence, conformance, and shrinkage for agents who do not give notice of an absence

    GENESYS
    Posted 11-21-2024 10:48

    Hello Aloke,

    We are working on a new feature now that will allow you to set specific Activity Codes to "Ignore for Adherence" and not just at the category level.  I don't have an estimated date for release yet but here is the idea that you can follow and check for updates.  https://genesyscloud.ideas.aha.io/ideas/WFMRTM-I-26 (This idea is about mapping secondary statuses to multiple activity codes which we are doing as well combined with the ability to set specific activity codes to ignore).



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    Belinda Herrera
    Genesys, Staff Product Manager
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